IT Project Coordinator (with Procurement support) - Archived Content

Location: Remote (US-based preferred)
Position Type: Full-time position with flexible working hours across US time zones
Travel Required: < 10%

Position Summary

We are seeking a highly organized and dependable IT Project Coordinator with light procurement support responsibilities to help keep IT initiatives on track. This full-time remote role is ideal for someone early in their career who enjoys organizing work, tracking progress, and maintaining clear communication across tasks and systems. Approximately 75% of the role will focus on project coordination, with the remaining 25% dedicated to procurement tracking and support.

Essential Job Duties

Project Coordination (75%)

• Track tasks, timelines, and deliverables for IT projects using tools like Asana or Excel.
• Maintain project documentation such as meeting notes, task lists, schedules, and status reports.
• Schedule meetings, prepare agendas, capture decisions, and follow up on action items.
• Communicate with internal IT team members to keep initiatives moving forward.
• Assist with reporting and updates to IT leadership.

Procurement Support (25%)

• Process IT-related purchase requests and assist with purchase order tracking.
• Monitor order statuses and update internal records to reflect current delivery timelines.
• Reconcile invoices with purchase orders and receipts, flag discrepancies.
• Maintain organized procurement documentation and assist with basic spend tracking.
• Communicate with vendors as needed for documentation or delivery confirmations.

Skills and Qualifications

• 1–2 years of experience in project coordination, administrative support, or IT operations.
• Familiarity with tools such as Asana, Microsoft Project, Excel, Word, or similar platforms.
• Comfortable learning new systems and following structured processes.
• Strong attention to detail, organization, and follow-through.
• Clear written and verbal communication skills.
• Interest in growing within IT project coordination, operations, or procurement.

Education and Experience Preferred

• Bachelor’s degree in Business, Information Systems, Mathematics, Statistics, Economics, or a related field.

Company Benefits

• Medical, Dental, and Vision Insurance
• Life Insurance and Short/Long-Term Disability
• 401(k) Plan (eligibility after 90 days)
• Paid Time Off (PTO) and Paid Holidays

Level/Salary Range

$58,000 – $79,000 ($28-$38/hr)