ESI Ingestion and Processing

HaystackID is a specialized eDiscovery services firm that helps corporations and law firms find, listen, and learn from data when they face complex, data-intensive investigations and litigation.

Our Electronically Stored Information (ESI) ingestion and processing protocols and technology as part of our Early Case Insight offerings can help you find, learn, and listen to your data during investigations and litigation.

HaystackID - A Leader in eDiscovery Processing

HaystackID provides high-value information discovery processing that reduces review time, lowers costs in a predictable fashion, and maintains tight alignment with each project’s unique guidelines.

Our eDiscovery processing practice has the global capacity to assist with even the most complex projects, boasting high-volume processing centers across the United States, as well as in Canada and the European Union. Our processing capabilities are unmatched in scalability, scope, and precision, and is helmed by the best experts in the industry with extensive experience in a range of sectors, technologies, and regulations.

HaystackID Offers The Following Processing Services

Early Case Assessment

Clients gain the power to make fast, informed decisions while dramatically reducing eDiscovery processing and review costs.

Electronically Stored Information Processing

The amount of responsive ESI in any litigation proceeding can become burdensome and costly. Our team of eDiscovery and forensic experts quickly navigate complex corporate IT infrastructure, lowering the size of responsive data at the point of collection and aligning costs with the scope of the proceeding.

Near Duplication and Email Threading

Between 30 and 50 percent of files are near duplicates, translating to huge hidden and extraneous costs during discovery. HaystackID groups similar documents, giving clients a competitive advantage by minimizing the data set. Minimal risk, less review time and lower costs are yielded. This process can reduce costs by 25 percent or more.

Data Filtering and Culling

The first step in eDiscovery processing is to filter and cull. HaystackID quickly and affordably reduces data volumes, delivering files that directly pertain to the case as part of our standard workflow.

Data Ingestion and Full Text Indexing

Indexing documents allows for word and/or phrase search. Our team assists in devising and refining search strategies, reducing responsive data size by as much as 30 percent through cutting-edge document sampling techniques. Our tools afford litigants opportunities to proximity search and wildcard stem. All reports can act as leverage against opposing counsel when agreeing upon search terms.

HaystackID Filtering and Culling Methods

De-NIST

The removal of operating system and program files, along with other non-user created data, as specified by the National Institute of Standards and Technology (“NIST”).

De-Duplication

Duplicate documents and/or redundant documents can be removed from the set on a custodian or global level.

Data Range Filtering

Filtering documents within a specified date range, either based on creation or last modified date.

Keyword Filtering

Metadata fields and document contents are searched for specific keywords.

Privileged Filtering

Email addresses or specific names are eliminated from review collection based on privilege status, allowing for quick removal of attorney-client correspondence.

Custodian Identification

Custodians are identified through several methods to streamline and structure review. Custodian are either isolated or brought to the forefront of review based upon relevance.

HaystackID commits to processing at the highest standards, and constantly refines this service through evaluation, innovation, and progressive overhauls to always offer the best solution on the market.

Example Ingestion Workflow

Processing
Specification
Planning

Processing
Specifications
Defined

Analytics
Specification
Planning

Analytics
Specification
Defined

Client Review
of Project
Plans

Project Plan
Acceptance

ESI
Received

ESI Reception
Audit

Chain of Custody
Check

Reception
Reporting

Collection
Log and Notes
Reviewed

Actual and
Estimated Volumes
Aligned

Modification
of Estimates
and SOW

Client Upload
Approval

Transmittal
Letter Reviewed

ESI Upload
into
eDiscovery Platform

Client Notification
of ESI Reception

Example Processing Protocol

ESI Processed According to Specification

Processing Status Reported to Client

Exception and Hold File (EHF) Identification

Client Guidance of EHF Handling Protocol

Further Processing of EHF Per Protocol

ESI Processing Completed

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