Billing/Administrative Assistant

Website HaystackID HaystackID

Worldwide Reach. Local Expert Touch.

Position Summary: 

HaystackID is seeking a creative, self-motivated, and professional individual to join our team as a Billing/Admin Assistant. This role is a full-time position supporting our Finance Team and requires attention to detail, a positive team spirit, excellent communication, and prioritization skills, and the ability to multi-task while working in a fast-paced environment.  

Hours are 8:00 AM – 5:00 PM Monday – Friday. This is a remote position with the option to work in the office, at our Wayzata, MN location. 


  • Assist with maintaining Master Data and client pricing in QuickBase and Business Central.
  • Review monthly billing reports to ensure accuracy of billing lines.
  • Generate invoices and credit memos timely and accurately for review by the appropriate salesperson.
  • Sends or submits approved invoices and credit memos to customers via email or uploading to designated client billing portals.
  • Prepares various account reconciliations.
  • Prepare weekly and monthly sales reports as requested.
  • Other duties as requested by management.


Language Skills

Ability to write reports and business correspondence. Ability to effectively communicate to managers and other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as account balances, appropriate tax, discounts, interest, proportions, and percentages. Ability to apply concepts of basic algebra.

Other Qualifications

Proficiency in Microsoft Excel. Microsoft Business Central experience is a plus.

Company Benefits

  • Health, dental and vision insurances
  • Life, short-term, and long-term disability insurances
  • 401(k) plan after 90 days
  • PTO and paid holidays

Position Salary Range

  • $20 – $24/Hour

HaystackID LLC is an Equal Opportunity/Affirmative Action Employer.